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A Content Management System (CMS) allows the site's owner, content manager or author to manage the creation, modification, and removal of content from a Web site without needing the expertise of a webmaster.

The CMS publishing feature allows individuals to use a template or a set of templates to simplify and standardize the look and feel of their site. CMS are designed to do the following:

• Allow for a large number of people to contribute and share data
• Control access to data, based on user roles
• Aid in easy storage and retrieval of data
• Reduce repetitive duplicate input
• Improve communication between users

In a CMS, data can be defined as nearly anything: documents, movies, pictures, phone numbers, scientific data, and so forth.

CMSs are frequently used for storing, controlling, revising, enriching, and publishing documentation, often serving as a central repository for a business, group or organization.